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Clinical Ancillary Management- Weighing Your Options

Sarah Frey

By: Sarah Frey May 25 2017

Tags: Clinical Ancillary Supplies, Clinical Supply Optimization


In our last blog, we advised you to take a prepared grocery shopping approach when making a comprehensive supply list, evaluating quantities and utilizing existing vendor relationships to purchase clinical ancillaries for clinical trials. This article will further explore the nuances of measurement units and packaging.

Thinking again about our supermarket experiences, do you get frustrated when the sausages are sold in packages of 5, but the buns are in quantities of 8? The imbalance of what to do with the extras can be an annoying dilemma. Similarly, coming home with the wrong size chocolate bar for a recipe or whole bean coffee that won’t work in your coffee maker will result in an extra trip to the store. No one needs unusable goods in their refrigerator, freezer or cabinets.

Carefully considering measurement units and quantities for packaging is essential with clinical ancillaries. Matching the size, quantity and standard packaging of alcohol wipes, needles, syringes and gloves requires scenario planning and experience to prevent wastage or deficits.

The decision complexities continue depending upon your lab staff as well as freezer, countertop and cabinet space. It takes thoughtful consideration to determine when to order single serving packs per patient vs. bundles of related items per patient vs. individual item orders for all patients that require recurring deliveries. Even more questions may arise when you factor in regulations and costs for global studies.

Since there is no calculator or formula for these choices, engaging practical experts can help present options for your supply chain, purchasing and procurement teams. Proposing the right quantities and packaging with geographical considerations necessary for your protocol and disease state is why our Clinical Ancillary Management team is available to guide your process. Here are my top recommendations:

  1. Consider available space at your site when planning to purchase clinical ancillaries.
  2. When IV tubing is sold in cases of 48, but saline is available in cases of 20, search for options that are available in similar units of measure or easy to subdivide into smaller packs for waste reduction.
  3. Create your own single serving packs per patient when possible.

If you have specific questions or want to learn more about possible kit assembly options, please ask our Clinical Ancillary Management experts by clicking here.

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Sarah Frey